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Site Administrative Assistant

Req #: CNX00029310
Location: Pittsford, NY US
Job Category: General
Are you a dedicated administrative professional? Concentrix is now hiring for a site administrative assistant!
 
 
Responsibilities
Facilitate and coordinate Funcentrix meetings and help with implementation of ideas.
Maintain records of product sales, storing cash from the purchases (when client/CNX products are available for sale)
Maintain and update site capacity excel file. Publish to required parties as needed.
Maintain and distribute site call tree.
Initiate quarterly call tree tests.
Consolidate updates from Operations and Publish Seating Chart
Monitor and track completion status of key initiatives and required training (ex: COEBC)
Maintain inventory for all program headsets.
Ensure payments are made to vendors after following the PO process.  Reconcile with expense reporting.  Ex: Site Wireless Provider/Cable Provider
Order, track, and distribute all sites supplies (office supplies, welcome bag supplies, some cleaning supplies (sanitizing wipes), headset supplies
Assist with coordination of site visitors: request badges, provide guest Wi-Fi access codes, schedule boardrooms/meetings, coordinate and set up refreshment/lunches/dinners, handle media needs, set up branding, coordinate accommodations and transportation, create gift bags, etc.
Validate that supplies are not available via Coupa before shopping off-site for all supplies needed for site functions.  Pick up orders which cannot be delivered.
Set up meetings in the boardrooms, organize town halls and other major site events.
Create/maintain records for site expenses, PO’s and budgeting reports. Submit expenses in Coupa while ensuring P-Card reconciliation takes place.
Maintain and distribute Site Org Charts
Make travel arrangements / Assist employees setting up travel without company issued AMEX
Manage calendar/schedule of site meeting rooms
Prepare and coordinate internal correspondence/communications (message boards, Yammer, email, sharepoint, etc)
Update site bulletin boards and notices throughout building (receptionist assist with prep)
Set-up and attend meetings, including round table discussions.  Create/maintain agendas, develop presentations and record action items, ensuring timely completion of those items.  Take and distribute minutes for meetings.

Qualifications:

 

Strong work ethic

Excellent attendance record

Proficient in MS Office Suit

Able to multi task and work efficiently

Handles last minute requests and time sensitive tasks with professionalism

 

 

 
What we Offer:
·         A rapidly growing company with significant career growth opportunities
·         A culture committed to teamwork and continuous improvement
·         An attractive compensation package including medical, dental; PTO, paid holidays.
 
 
Company Description:
A wholly owned subsidiary of SYNNEX Corporation (NYSE: SNX), Concentrix is a leader in high-value global business services. It partners with its clients to deliver end-to-end customer engagement services, technology innovations, analytics, process optimization, and business improvements. The global business services firm transforms the customer experience, and streamlines front and back office and industry-specific processes to provide the highest value from every customer interaction. Based in 24 countries with a staff of more than 54,000 who speak 40+ languages, Concentrix offers industry expertise in 10 industries: Banking & Financial Services, Healthcare & Pharmaceutical, Insurance, Technology, Consumer Electronics, Retail & e-Commerce, Government & Public Sector, Media & Communications, Automotive and Travel, Transportation & Tourism.
 
 

 

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