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Receptionist/Administrative Assistant, Halifax, June 30

Req #: CNX00040293
Location: Halifax, NS CA
Job Category: Business Operations
 
Receptionist / Administrative Assistant
 
Role Description
You will be the first point of contact for all telephone and personal visits to the Business site; Responsible for presenting a high profile, professionally presented, well-groomed appearance, providing supportive, well-mannered and friendly assistance to employees, clients, vendors, applicants and visitors in accomplishing business objectives; Performs additional administrative and clerical tasks as a secondary responsibility.
Your responsibilities
•Greet and assist fellow employees, visitors, customers, clients, candidates and vendors to contact appropriate personnel
•Maintain ongoing knowledge of staff whereabouts
•Answer incoming telephone calls and transfer callers
•Maintain Visitor log book and VIP guest welcome signage
•May maintain and update corporate building employee security pass access systems
•Organize Courier pickups and Courier deliveries
•Oversee distribution of fax, mail and material deliveries
•Maintain and update company intercom and telephone list
•Schedule log on use of meeting/conference rooms and boardrooms
•Issue visitor´s Pass and/or parking validation or provide parking instructions
•Maintain Mailroom organization and name tag designations
•May manage and maintain site library resources (audio, videos, books)
•Prepare memos and correspondence as required and time available
•Order and monitor stationary supplies
•Assist as resource for the administrative team 
 
Qualifications
•High School Diploma;
•Knowledge of basic office equipment and softwares : Computers, fax, copiers
•Knowledge of Microsoft Office: Basic Word, Excel, E-mail applications; Knowledge of basic switchboard operation
•Minimum 2 years of related experience in reception or office administration
•Demonstrated experience of being resourceful and adaptable
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