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Job Description
The Specialist Facilities position is responsible for all aspects of daily facility operations to maintain the brick-and-mortar site and its critical equipment. This position supports the business needs of Site Management while providing a comfortable and safe work environment for employees. The role requires availability to travel to the other office in Tartu when needed.
Utilize Facilities Request System to manage facilities tasks and work tickets in a timely manner
Test critical equipment including UPS, Generator, ATS, etc. to maintain facilities
Perform maintenance activities including basic activities such as electrical, plumbing, and carpentry
Provide input to Facilities Manager and help manage vendor relationships for all facilities purchases and supply orders
Support Facilities Manager in managing relocation/space planning such as reconfigurations and build-outs according to schedule
Ensure health and safety policies and procedures are being followed through ongoing communication and reinforcing accountability
Review and maintain daily (break/lunch) backup support for security in the day-to-day duties such as badge requests, visitor sign-in, and manning entrances
Provide input to Facilities Manager for annual budgets
Coordinate with internal groups for employee health and safety concerns
Excellent communication skills, both written and verbal
Ability to effectively present information to internal and external associates
Demonstrated ability to organize and prioritize projects in a fast-paced and deadline-oriented business environment
Demonstrated ability to take initiative and ownership with focus on continuous improvement
Excellent attention to detail
Strong customer service disposition and sense of professionalism
Solid understanding of the organization's business operations and industry; demonstrated business acumen
English Language: B2 minimum, Estonian: Native
Availability to travel to the Tartu office when needed