Job Title:
Front Desk Administrator
Job Description
Role Specific:
- Maintain files, sort and mail documents, manage large copy and scan requests and order supplies.
- Coordinate special corporate/client events, including promotional events, team building events and client visits.
- Communication with CNX departments (EMEA and globally) for the reservation and coordination of Clients’ and CNX Executive Visits.
- Responds to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff
- Work with Coupa, administer and account and other facility ad finance applications and tools.
- Maintains recurring internal reports
- Arrange travel details.
- Coordinate office supply ordering, postage and courier services.
- Support vendor invoice reconciliation & processing
- Schedule Meetings and Events
- Provide administrative support for HR matters – new hire documentation, access card requests, outgoing post register, employment certificates, other.
- Control of access for employees and visitors on the Reception desk and ownership in case of forgotten/stolen access card.
- Coordinate and support the company marketing/employee beneficial activities performed on site at CNX office areas
- Support and facilitate the work of external vendors/suppliers on site
- Maintains recurring internal and external audit procedures in accordance with CNX policies
- Requisitions supplies, printing, maintenance, or other services through appropriate channels
- Any additional administrative, planning and reporting tasks assigned by the Line Manager / Site Director.
- Ensure site Health & Safety and Policies & Procedures conforms to legislation
- Supervise reception and security programs at the site.
- Communicate with employee about parking policies and ensure parking policies are enforced.
- Adheres to all Health and Safety regulations, internal Concentrix, IT and local policies and procedures.
- Understands and apply Business Controls, data privacy and security guidelines/regulations. Maintain Workstation Security at any time.
- Performs additional tasks according to business needs
Candidate's Profile:
Education
- Bachelors’ university degree is an advantage
Working experience
- Significant administrative support or clerical experience (an advantage)
- Previous relevant working experience
Language skills
- Fluency in English, written and spoken.
Professional skills
- Effective communication skills
- Ability to multi-task and meet timelines on deliverables
- Detail-oriented
- Good command in Microsoft Office (mainly with Excel and PowerPoint)
- Good knowledge of Health & Safety Legislation
Personal skills
- Very good presentation skills
- Very good communication skills
- Project management skills
- Ability to identify improvement opportunities
- Problem solving skills
Location:
BGR Sofia - Advance Business Center
Language Requirements:
Time Type:
Full time
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