Administrative and Office Support Specialist

Office Support:

• Provide administrative support to ensure efficient operation of the office.
• Manage office supplies and inventory, ensuring availability and timely replenishment.
• Facilitate communication and coordination among office staff.

Office Maintenance:

• Oversee and ensure the cleanliness and organization of the office space.
• Coordinate with maintenance staff for repairs and necessary maintenance work.
• Ensure all office equipment is functioning properly and arrange for repairs when needed.

Client Visit Logistics:

• Assist in coordinating logistics for client visits, including transportation, food, and restaurant reservations.
• Ensure all arrangements are in place to provide a seamless experience for clients visiting the office.

Event Planning:

• Assist in planning and organizing company events at various locations, not limited to the current site in Chihuahua.
• Coordinate logistics and other arrangements to ensure successful execution of events.

Other Administrative Duties:

• Manage incoming and outgoing mail and deliveries.
• Assist in special projects and perform other administrative tasks as assigned.
• Support office staff with miscellaneous tasks to maintain efficient office operations.

Real Estate Support:

• Provide on-site support for access systems, cameras, and general maintenance.
• Assist in audit cases and ensure compliance with real estate management protocols.

Qualifications:

• Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
• Minimum of 2+ years of experience in office management or administrative support.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Proficiency in English, both written and spoken.