B2B Procurement Assistant - CV Required

Core Responsibilities

1. Supplier & Vendor Management

• Build and maintain relationships with approved distributors and vendors (hardware, Microsoft licensing, security vendors, etc.).
• Request and negotiate pricing, deal registrations, and special bid discounts.
• Track vendor rebates, incentives, and margin opportunities.
• Ensure vendor compliance documentation and onboarding requirements are maintained.

2. Pricing & Commercial Support

• Provide timely and accurate hardware and software quotations to the sales team.
• Ensure pricing aligns with agreed gross margin targets.
• Support bid submissions and larger project tenders with cost models.
• Monitor currency exposure where applicable (USD / EUR purchases).

3. Order Processing & Fulfilment

• Raise purchase orders in line with approved sales orders.
• Ensure back-to-back PO to SO mapping where applicable.
• Track delivery timelines and proactively manage delays.
• Coordinate logistics for UK and international shipments.
• Ensure correct serial number and asset tracking where required.

4. Financial & Margin Governance

• Protect gross margin on all hardware and software deals.
• Validate supplier invoices against purchase orders.
• Assist Finance in resolving pricing or billing discrepancies.
• Support aged debt conversations were linked to hardware projects.

5. Internal Collaboration

Work closely with:

• Account Managers (to support sales growth)
• Service Desk (for device onboarding and provisioning)
• Finance (for PO controls and reconciliation)
• Technology leadership (for solution validation)