PR & Administration Coordinator

Essential Functions/Core Responsibilities  

   
- Local recruitment :

• Managing and issuing Visas for new joiners

• Managing the pre-medical tests for new joiners

• Arrange Basic Induction, Joining Formalities once visa issued

- Overseas Recruitment :

• JOB Order Attestation Coordination

• Coordinating with Agency for the Documentation

• Arrange Work Visa processing

- Onboarding:

• Register the candidate medical insurance

• Authenticating employment contract through Qiwa Portal

• Raise transfer Sponsor request thru Qiwa Portal for Expat Local hiring

• Register\update the salary in Gosi

• coordinating with employees for Bank account opening and update it on WD

- Administration & Govt relation:

• Ensure all the employees labor contracts are registered with MOL

• Process Iqama cancellation\final exit requested by HR Dept

• Deal with the absconding cases

• Issue\Renew Trade License, Civil defense license, investment license and CR.

• Issue\Renew Iqamas through Muqeem portal

• Authenticating documents thru Chamber of commerce, MOFA.. Etc

• Issuing Exit reentry, final exit thru Muqeem

• Office Supplies, Printing and Stationery

• Maintaining records of all employees

• Visiting Government department when needed

• Arranging agreements for volunteering community

• Support engagements planning and activities

• Uploading WPS to Mudad portal, and raise justifications if needed

• Registering new eligible employees to HRDF

• Following up on GOSI invoices

-Financial:

• Share supplier docs with facility to register in the system

• PO/Cash expenses thru WD when needed

• Medical insurance credit notes for resigned employees

Candidate Profile  

• Strong communication skills, both written and verbal

• Strong attention to detail

• Sense of professionalism and ability to develop relationships

• Self-starter, sense of urgency, and works well under pressure

• Ability to multi-task, prioritize, and meet timelines on deliverable items

• Proficient in Microsoft Office

Career Framework Role  

Performs routine assignments in the entry level of the Professional Career Band. Uses existing procedures to solve routine or standard problems. Typically requires a college or university degree or the equivalent work experience that provides knowledge and exposure to fundamental theories, principles and concepts. Develops competence by performing structured work assignments. Receives instruction, guidance and direction from others. 

Disclaimer  

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel working within this job title.