Summary
Reporting in to the Head of Facilities - The post holder will have had previous experience in a Facilities delivery/project role and will be responsible for ensuring that all business and financial processes are carried out in line with Concentrix processes. Support the wider facilities functions in delivering a quality service in the maintenance and support of Concentrix business operations.
Description
- Work stream lead for all new business implementations and growth projects
- Preparation of tender documents for capitalized projects prior to distribution to preferred suppliers
- Co-ordinate with the local facilities teams the implementation of facilities capitalized projects
- Provide leadership on the planning and implementation of the project
- Set up a project plan which defines the scope, objectives and goals of the project
- Plan, schedule and monitor project timelines and milestone achievement
- Coordinate schedule and reporting with the project team
- Management of the facilities work stream budget
- Coordination with critical support groups to ensure adherence to regulatory and Quality requirements
- Initiate and follow up the facilities change control/request process where necessary
- Ensure accuracy of data, e.g. verify costs, works orders, sub-contractor schedules and invoices, etc.
- Produce weekly project status reports for all capitalized projects
- Undertake departmental information health checks and maintain site information records
- Respond to telephone, verbal and written requests for information, where appropriate supply information either to manager or direct to enquirer
- Update departmental records and plans to reflect accurate estate information
- Liaising with the Compliance department to ensure the Facilities team are aligned to audit schedules
- Management of estate diagrams ensuring all changes and new premise site plans are up to date and version controlled
- Project management and supervising and coordinating the work of contractors and facilities representatives
- Calculating and comparing costs for required goods or services to achieve maximum value for money
- Planning for future development within the estate in line with strategic business objectives
- Managing and leading change to ensure minimum disruption to core activities
- Planning best allocation and utilization of space and resources for new buildings, or re-organizing current premises;
- Quality assurance by checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies;
- Coordinating and leading one or more teams to cover various areas of responsibility
